PROPEL

Expedite Your Study Startup – A Site Checklist

November 16, 2023 by

Study startup and site activation are key to the clinical trial process, but often suffer from delays. It can be a time-consuming undertaking and requires multiple teams and moving parts to successfully begin a trial at the best sites for the protocol. In fact, a recent ACRP survey revealed that study startup was ranked among the top challenges facing clinical research sites. 

While sponsors handle much of the initial study startup process such as protocol development, PROPEL is designed to help site organizations accelerate the aspects that they control. Custom-made for clinical trials, PROPEL offers study startup automation and organized workflows to accelerate the clinical trial process for sites and site networks.  

Sites that have adopted PROPEL see almost 15 hours of time saved per study activation and 40% increased revenue. To assist sites and site networks in meeting targets, we’ve prepared a checklist that simplifies each step with tips to reduce potential delays and accelerate the study startup process. 

Fast-Track Study Startup

PROPEL manages and optimizes every part of the site side of study startup. And with PROPEL, unlike paper or a CTMS, both pre- and post-award milestones can be tracked in the system by central teams or individual sites as trials progress.  

1. Site Selection

Successful trials depend on sourcing the right-fit sites for study opportunities. Sponsors prioritize the identification of site locations with abundant resources, including staff expertise, facilities, and accessibility to the target subject population. 

PRO TIP: To eliminate time spent on identifying sites with the relevant experience and resources, PROPEL’s query feature limits your search to only those sites matching the trial’s specific qualifications and capabilities. Opportunities and site responses are also centralized and tracked all in a single platform, simplifying oversight. 

2. Confidential Disclosure Agreements (CDA)

CDAs are essential to ensuring the protection of sensitive information shared during the early stage of a clinical trial. A sponsor may choose to forward a protocol to the Principal Investigator (PI) for their consideration regarding trial participation. To protect confidential information within the protocol, the sponsor may issue a CDA.  

PRO TIP: Using PROPEL, sites can organize CDAs by attaching them directly to a trial. This allows for easy access and reference. With the inclusion of Master CDAs by the sponsor or CRO, the process becomes even more efficient, enabling quick retrieval and comparison of key information.  

PROPEL also tracks CDA status and completion by site, providing a comprehensive overview of the progress at each research site. This capability allows for effective monitoring of the CDA execution process, ensuring that all necessary parties have completed the required steps.   

3. Feasibility

Sites are tasked with filling out and returning site feasibility questionnaires to aid in the selection process and uncover potential participation opportunities in new studies.  

PRO TIP: PROPEL organizes this process by directly linking feasibility questionnaires to a trial and tracking completion by site. And with PROPEL’s Survey Feature, central teams can also create their own custom surveys and questionnaires, from feasibility and CSAT, to PI onboarding and equipment management. Surveys can be as general or specific as you want and for just about any use case.  

4. Pre-Selection Visit (PSV)

A PSV is a meeting with a sponsor representative to assess if your site is capable and equipped to conduct a specific trial. During this critical step, sites that do not meet the necessary requirements for conducting the trial will be excluded.  

PRO TIP: PROPEL enables sites to monitor PSV progress from requested to completed. For transparency and increased collaboration, users can share updates or missing items with the broader team for more support.  

5. Award Letter

The next stage in the startup process centers around managing awards, particularly if you’re running a site network. An award letter triggers another series of intricate processes that includes reviewing or establishing accounts and providing documentation of deliverables stipulated in award documents.   

PRO TIP: PROPEL uniquely streamlines this process, organizing which sites have been green lit for a study, and which are still working through pre-award milestones.    

6. Contracts & Budgets

Contracts and budgets must be established prior to the initiation of a study at your clinical research site. Beyond managing the various contracts, including CDAs and Clinical Trial Agreements (CTAs), sites are tasked with developing a comprehensive budget outlining all expenses related to conducting a clinical trial. These tasks ensure compliance with regulatory requirements and promote responsible fiscal management for both the PI and the site.  

PRO TIP: Rather than relying on traditional methods for managing this task, PROPEL is an innovative task manager that tracks the contract and budget progress, uploads relevant documents, and communicates updates and revisions. Leveraging PROPEL, sites can experience a reduction of up to 76% in contract and budget turnaround time.   

7. Regulatory

Gathering and sharing essential documents during study startup is another stage where teams commonly face challenges that slow down the process.  

PRO TIP: PROPEL effectively manages crucial regulatory milestones including Institutional Review Board (IRB) submissions, Informed Consent Form (ICF) preparations, and Site Initiation Visit (SIV) arrangements.  

With PROPEL, sites can track completion dates for each milestone, allowing for a clear overview of progress and ensuring timely follow-ups when necessary. Sites can seamlessly upload and organize pertinent documents, creating a centralized repository that simplifies accessibility and enhances regulatory compliance. The system also facilitates seamless communication and collaboration through chat conversation threads that enable efficient information sharing. 

Optimize Operations

PROPEL Enrollment Dashboard.

Once study startup is complete and the trial begins running at a site, PROPEL’s seamless integrations with leading CTMS such as RealTime, CRIO, and Clinical Conductor take over to track patient recruitment and enrollment. After the trial is completed, PROPEL further provides holistic trial performance metrics for site activities, enrollment, indications, and more.   

With full oversight into real-time trial milestones and site activity, central teams can leverage key startup metrics and trial performance reports to identify bottlenecks – allowing them to quickly act to help struggling sites.    

Key Benefits: 

  • Consolidate all your trial data, documents, and communication in one place. 
  • Keep central team members and site-based staff on the same page with powerful collaboration tools, eliminating needless emails, phone calls, and meetings inquiring about trial stages or updates.  
  • Centralize oversight of how trials are progressing.  
  • Share documents, tag users, and set custom alerts and reminders to keep tasks on track.  
  • By eliminating repetitive tasks and accelerating standard workflows with PROPEL, staff can spend more time on specialized tasks and patient-centric duties. Discover why the industry’s leading site networks have already adopted PROPEL. Startup up more studies faster and become a more competitive site organization with PROPEL.  

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.   

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

PROPEL

Speed Up Your Research Site Organization’s Turnaround Times 

November 2, 2023 by

Regardless of size and type, clinical research site organizations compete for trial opportunities from CROs and sponsors. There are many factors that can make a site stand out amongst the crowd, but turnaround times for key items may be one of the larger deciding factors. CROs and sponsors want to get trials up and running as quickly as possible and demonstrating that your organization has a history of turning things around quickly can make you stand out.

Designed specifically for the clinical trial industry, PROPEL accelerates workflows and automatically captures and records turnaround timing and performance metrics along the way.

Accelerated Workflows 

Speed matters in clinical trials. That’s why PROPEL accelerates every step of the clinical trial process – from pipeline management to study startup and beyond. Optimize execution with standardized processes that offer full visibility into current and next steps across your organization, saving time and reducing the risk of things slipping through the cracks or getting delayed.  

Once a trial begins enrollment, it’s hard to speed things up. That’s why it’s important to accelerate those tasks which can be sped up, saving time and manpower for other critical areas of focus such as patient recruitment and enrollment. Designed to streamline every process possible, PROPEL eliminates many repetitive tasks, including data entry into a myriad of systems or sending countless emails to update sites. Instead, PROPEL’s seamless integrations allow you to enter data only once, while real-time collaboration tools foster easy communication with sites. Tracking trial milestones is also made easier, allowing sites and central teams alike to update progress, share key documents, and alert others to any roadblocks or questions.  

And, as trials move through the system, PROPEL automatically tracks turnaround times for activities such as business development, study startup, site-based milestones, and more – allowing you to see patterns and make informed decisions.  

Process and Performance Transparency 

PROPEL Site Activity Dashboard 

Data transparency is critical to effective clinical trial management. PROPEL was engineered with proprietary algorithms that automatically capture hundreds of process and performance metrics by indication, site, PI, trial, and more. In fact, every data point within PROPEL is reportable – allowing users to create custom dashboards and reports to analyze and share with key stakeholders.  

PROPEL’s cloud-based platform allows central teams to collaborate with site-based study teams in real time. Gain insight into your entire organization’s trial process and data from start to finish as it happens, allowing you to drive buy-in and accountability across the board. Effortlessly monitor the latest metrics on trial status, site activity, patient enrollment, and more – allowing central team members to take swift action based on the most up-to-date site activities and enrollment data, leading to faster decision-making and improved trial outcomes. This data can then improve the overall trial process by matching the right sites and investigators with the trials that best suit their capabilities and location. Once the proper teams are aligned, you’ll experience an increase in trial performance, reducing cycle times and allowing you to better predict future performance. 

Improve turnaround times and stand out to CROs and sponsors with PROPEL’s powerful workflow improvements and data analytics. Easily show both real-time and historic reports based on site activity, enrollment, indications, and more – helping win more trials that suit your organization’s strengths.  

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

PROPEL

Accelerate the Clinical Trial Process

August 23, 2023 by

Clinical trials are essential for advancing medical research and bringing new treatments to patients. However, the complexity involved in organizing and managing these trials can often result in delays and inefficiencies. To overcome these challenges and accelerate the clinical trial process, it is crucial to focus on streamlining efficiency and collaboration among the multiple teams and tools involved.

Purpose-built specifically for the clinical trial industry, PROPEL empowers organizations to manage the entire clinical trial process easily and efficiently – from pipeline and study startup through trial completion and analysis.

Pipeline Management 

PROPEL offers a robust platform for pipeline management, allowing Business Development team members to easily input and track new trial opportunities from both CROs and sponsors. By logging calls and emails related to these opportunities, PROPEL provides a comprehensive overview of touchpoints and progress. This not only streamlines the process but also improves visibility for leadership and other team members. 

With PROPEL’s powerful dashboards and data management, users can quickly create custom reports and data visualizations to share with key stakeholders. Easily break down past and current trial statistics by indication, site, investigator, and beyond. This powerful data analysis can help your organization win more trial opportunities by showing both historic successes and real-time insights into currently running trials.  

Site Selection and Feasibility 

Selecting the correct sites for any given trial is an important step of the process. You want to ensure the best possible outcome in terms of enrollment, timing, and overall results. PROPEL’s precision query feature allows you to select the most appropriate sites based on both site and investigator criteria, including capabilities, equipment, therapeutic specialties, and more. Once the best sites have been selected, you can send the trial opportunity directly within the platform and receive real-time responses in return. PROPEL’s threaded chat conversations allow central and site-based teams to correspond back and forth – eliminating the need for follow-up calls or emails to field questions and share documents. As sites respond to opportunities and begin the pre-award process, PROPEL automatically records their responses and turnaround timing metrics.  

PROPEL Pre-Award Trialstones 

As the pre-award process begins, PROPEL tracks site milestones as they progress through the stages. Using PROPEL’s Survey Feature, Feasibility team members can create and distribute pre-feasibility and other types of surveys to sites. Once sent, they have real-time visibility into who has completed a survey, who hasn’t, and those who stopped midway. Monitor responses and send custom reminder alerts to prompt sites to complete open surveys. Based on responses, trials can continue to progress at the most suitable sites. 

Study Startup 

Once a trial is awarded to a site, PROPEL makes it easy to follow their progress with improved trial management and monitoring. Track site activity and key post-award milestones including contract, budget, and regulatory stages as sites progress through the study startup process. Central team members can assign custom tasks and alerts to specific users to keep things moving smoothly whenever they see a slowdown or bottleneck.  

To reduce headaches and improve workflow, PROPEL keeps all trial-related documents and communication in one place. Documents such as budget and protocol amendments can be attached to specific trials or site activity records, and central team members can send out updates and alerts directly within the system. Real-time collaboration between central operations and site-based staff is made easy using PROPEL’s chat feed or linked email correspondence. Keep everyone in the loop on the latest updates while also making communication trackable and reportable.  

Screening and Enrollment 

PROPEL Enrollment Dashboard 

Upon site activation and the beginning of patient enrollment, PROPEL continues to track progress by integrating with the leading CTMS solutions to monitor site enrollment. PROPEL works in conjunction with your preferred CTMS to eliminate duplicate data entry and provide total trial oversight. Operations and Enrollment team members can monitor enrollment progress across all sites and trials in real time to see which are enrolling successfully and which are struggling. And unlike using a CTMS alone, PROPEL allows you to drill down into specific metrics with powerful reporting by trial, site, or organization. 

Performance Insights 

Throughout the clinical trial process, PROPEL captures real-time metrics every step of the way, providing full-cycle, wrap-around performance insights and data analytics. Using customizable reports and dashboards, users gain powerful insights into turnaround timing, enrollment progress, and overall performance.  

After a trial is completed, PROPEL enables central operations and leadership teams to dig into past performance to help with future projections and predictions. Report on historical enrollment performance segmented by indication, contract percentage, and other trial characteristics. Use these insights to make future decisions during site selection and share them with CROs and sponsors to help win more trial opportunities.   

Experience time and cost savings, improved efficiency, increased productivity, and full performance transparency throughout the entire clinical trial process with PROPEL. Schedule a personalized demo today to learn how your organization can streamline processes and secure more of the right opportunities.

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

PROPEL

New PROPEL Survey Feature

August 11, 2023 by

In the fast-paced world of clinical trials, feasibility surveys have become a crucial step in the process. These surveys help researchers determine the viability of their trials and ensure that all the necessary resources and capabilities are in place. However, it is important to recognize that surveys have the potential to be powerful tools in various other aspects of clinical research. Building relationships, understanding site capabilities, and gathering feedback are just a few of the areas where surveys can prove to be invaluable. 

Surveys are an incredibly powerful tool, allowing researchers to collect feedback and insights from a wide range of recipients. Whether it’s gathering information from sites within your network, potential vendors, patients, or investigators, surveys can provide valuable data that can inform important decisions. 

PROPEL Enterprise’s new Survey Feature is an exciting development for the clinical trial industry. With this innovative tool, researchers can create and distribute surveys directly within the platform, reaching a large audience and gaining valuable data in a streamlined and efficient manner. 

How It Works 

PROPEL Enterprise‘s new Survey Feature functionality (GIF). 

Quickly create and send surveys directly within PROPEL to LYNK users or external email lists. Use pre-built templates, import existing questions, or create a survey from scratch with PROPEL’s easy-to-use interface. For ease of tracking, you can also associate your survey with a specific trial, contact, or account. 

Once a survey is sent, PROPEL will automatically collect all timing and response data in one place for easy monitoring and reporting – giving you real-time visibility into who has completed a survey, who hasn’t, and who stopped part-way through. But the feature doesn’t stop there – eliminate endless follow-up emails with automated alerts and reminders. 

Instead of relying on multiple programs and websites to send and track surveys, PROPEL provides a closed-loop system allowing you to make surveys, send them out, and to get in-depth analytics on responses and timing.  

For Any Kind of Survey 

Survey Feature interface. 

PROPEL’s new feature aims to transform and streamline the survey process – from feasibility and CSAT to PI onboarding, equipment management, and beyond! Surveys can be as general or specific as you want and for any use case under the sun. Want to know what kind of studies sites are looking for? Need to follow-up with a site or PI about a recent onboarding? PROPEL’s new Survey Feature is here to help! 

Ready to see how Devana Solutions continues to revolutionize how clinical research professionals gather and analyze feedback? Schedule a demo today! 

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

PROPEL

Optimize Clinical Trials with Automated Workflows and Data Analytics

June 21, 2023 by

In a world that has become increasingly focused on the capabilities of artificial intelligence (AI), it’s hard to imagine a future without most industries being impacted. But while an AI for every niche business need may still be in the future, advanced technologies offering increased efficiency, quality, and time and cost savings are already here. 

Designed specifically for the clinical trials industry, PROPEL’s category-defining technology provides automated workflows and advanced data analytics throughout the entire clinical trial process. 

Automated Workflows 

PROPEL is a cloud-based technology that helps research organizations save time and money through automating clinical trial workflows from initial study lead to trial completion. Providing a single platform for securely storing and managing all your clinical trial data, PROPEL offers full visibility into workflows and next steps across your organization – saving time and reducing risk. With PROPEL, you can accelerate pre-award milestone completion with automated queries, real-time chat threads, and smart workflows. Plus, create and assign custom tasks and alerts to keep things from slipping through the cracks. 

Some aspects of clinical trials are harder to speed up than others. Screening and recruiting patients often takes the longest, requiring more manpower and effort. By accelerating the tasks you can speed up, you can save time for more labor-intensive tasks. PROPEL’s streamlined platform eliminates many repetitive tasks, including data entry into multiple systems and countless calls and emails used to query and update sites. For example, PROPEL’s Outlook integration provides AI-enhanced automatic email capture and attachment, linking relevant information and documentation to an associated trial.  

A single shared system for all data, documents, and communication, PROPEL is the core to any clinical trial tech stack. 

Advanced Data Analytics 

PROPEL provides organizations with the ability to analyze trial and site performance data in real time, allowing you to choose top performing sites and investigators for your study. View full study pipelines and trial stages across all your sites, enabling you to compare progress and take action on any bottlenecks. Quickly make informed decisions based on accurate, timely data.  

PROPEL homepage and Business Development Dashboard.

With access to both real-time and historical data and the ability to analyze and visualize it automatically with custom dashboards and reports, you’ll gain powerful insights into potential outcomes of current and future trials. Right away, you’ll be able to establish benchmarks to measure efficiency, timing metrics, and overall improvement. See patterns appear within the industry and your own organization, allowing you to capitalize on trends and areas of increased demand.  

Seamless integrations with CTMS and other key systems provide you with holistic views into your entire clinical trial process, saving you time and money and increasing your chances of a successful outcome. As trials progress and updates happen across the system, PROPEL automatically captures timing metrics generated on the platform or via integration, providing leadership and study teams with real-time data they can take immediate action on. 

By eliminating repetitive tasks, streamlining workflows, and providing enhanced data analysis, more time can be spent by staff on specialized tasks and patient-centric duties. The end goal of any clinical trial is to get new and better treatments to market faster, and PROPEL’s automations and optimizations can help you get there.  

Don’t wait, schedule a demo and start accelerating your clinical trial processes today! 

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

PROPEL

Gain Crucial Trial Oversight with Clinical Trial Software for AMCs

June 16, 2023 by

By design, clinical trials are a long and complicated process involving a seemingly endless number of moving parts. It can be difficult to manage everything effectively, especially with the rise of decentralized study teams and more complex trial designs and protocols. For Academic Medical Centers (AMCs) in particular, project management across the entire clinical trial process often proves to be a time-intensive challenge.  

Devana Solutions’ category-defining PROPEL technology offers real-time oversight into trial status, custom integrations, and powerful collaboration tools. Serving as the central hub in any given clinical trial tech stack, PROPEL combines all the key data in one place—providing AMCs with total performance transparency, automated workflows, and reduced workloads overall.  

Project Management and Trial Oversight 

PROPEL Contract % by Trial Report

PROPEL is a powerful project management tool that enables teams to establish improved workflows throughout the entire clinical trial process. Promote buy-in and accountability with transparency into trial status, outstanding tasks, enrollment goals, and performance expectations both organization-wide and for each individual study team. View at a glance which trials are proceeding on schedule, and which are not – allowing for timely interventions to get you back on track.   

With PROPEL, AMCs can track enrollment, activity, timing, and performance based on trial, study team, sponsor, and more. Create customized dashboards and reports using real-time data for powerful metrics and improved trial management. With oversight into every aspect of clinical trials in the system, PROPEL makes it easy for teams to give guidance and resources where needed.   

Study teams also gain visibility and accountability into the study startup progress, enrollment performance goals, and overall trial status. PROPEL allows them to respond to notifications of the latest trial opportunities, along with other task alerts tied to specific trials. Threaded chat conversations streamline communication and allow for real-time collaboration and document sharing. Connect teams no matter their location with PROPEL.  

Seamless Integrations 

With the wide array of disjointed technology such as CTMS, IRB, contracts and budgets, grant management, and more, PROPEL’s open API gives AMCs the power to seamlessly integrate with the tools their team is already using. Integrations with mission-critical systems allow data to flow and synchronize across all platforms, providing powerful oversight for central research teams. Paired with PROPEL’s custom dashboards and reports, cross-platform data can be easily shared with key stakeholders anytime. 

Acting as the hub of the clinical trial tech stack, PROPEL’s custom integrations bring together all the clinical trial data from IRB systems, contract and budget programs, regulatory systems, and beyond—all in one place. By tying together disparate systems in one centralized and easy-to-use platform, AMCs can eliminate duplicate data entry and boost trial cycle times.  

Want to learn more? Download the PROPEL sell sheet.  

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

PROPEL

PROPEL Spring ’23 Update

May 26, 2023 by

Get ready for an exhilarating update to PROPEL! The Spring ’23 Update brings a plethora of enhancements, refinements, and additions to the platform designed to improve and streamline the user experience system wide with a heavy focus on Trials and Trial Management.  

PROPEL’s latest release is all about optimizing glanceability and improving workflows while prioritizing the information that means the most, from harmonized field names to a new glossary for credentials and the release of Trialstones. The theme underlining the entire release can be summed up as “Trials” – which have been given a complete makeover, including new Trialstones, streamlined tabs and fields, and a progress bar to keep track of trial status. 

What’s New? 

The user interface (UI) has been updated and enhanced across several areas of the platform so everything can be quickly absorbed at a glance. A key part of the updated UI is the new progress bar, which clearly shows what stage a trial is currently in. New, more visually compelling monitoring tiles have replaced checklists in various places, making content more scannable and insights digestible. See below for a look at the new real-time progress bar and pre-award Trialstones tiles.  

PROPEL Trial page with new progress bar and pre-award Trialstones.

What’s a Trialstone, you ask? Pre- and post-award trial milestones are now known as Trialstones throughout the platform. When sites complete Trialstones such as CDA Executed or PSV Complete, this information will be updated across the system – including advancing the trial stage in the new progress bar. Users can track and manage Trialstones directly from any trial page within PROPEL for improved workflows. With the new update, Trialstones can also be updated for multiple sites at once to save time.  

Another great new feature coming in this update is that trials can now be marked as high priority. Making a trial high priority adds a red star to the list view, clearly calling out trials which have been flagged. This new feature allows central team users to delineate which opportunities and trials sites should focus on first. 

We’ve only covered some of the broader highlights, but the Spring 2023 Update brings a lot of exciting new quality of life changes to PROPEL and LYNK. Full release notes and training materials have already been made available to our existing partner-clients. If you’re interested in learning more, please contact us today and we’d be happy to give you a demo of our game-changing platform. 

Devana’s product development pipeline has more exciting updates and features coming soon, so stay tuned!  

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

PROPEL

Accelerate Study Cycle Times with Clinical Trial Software for CROs

April 27, 2023 by

In our post-pandemic world, contract research organizations (CROs) face more challenges than ever. With greater competition, market consolidation, and a growing emphasis on site empowerment, the CRO market is in a state of flux. Only those willing to be flexible as they apply learnings from the COVID-19 pandemic and its aftermath are likely to come out ahead.   

One of the key takeaways from the COVID-19 pandemic applied throughout the clinical trial industry is to invest in mission-critical technology. Devana Solutions’ category-defining PROPEL platform offers improved site selection, real-time communication, and site collaboration. PROPEL provides process and performance transparency while automating workflows, accelerating cycle times, and reducing the overall workload for CROs and sites. 

Improved Site Selection 

PROPEL Site Query Functionality

CROs have long relied on manual, time-consuming processes to identify the most suitable sites for new clinical trials. With PROPEL, we’ve eliminated this outdated approach. 

PROPEL enables CROs to perform targeted queries to determine suitable sites for new trials. Find the most effective sites in real-time by digitally querying site capabilities based on therapeutic expertise, physical site facilities, investigator and staff certifications, and more. PROPEL automatically stores site and investigator performance and capabilities data to share with sponsors or use for future trials.  

With PROPEL, CROs can be confident in the sites they’ve selected when reporting back to sponsors with progress updates. 

Real-Time Collaboration 

When you have a clinical trial underway, it’s important to have a tool that makes it easy for you to share information with sites—and receive real-time responses. 

Forget endless follow-up emails, calls, and meetings. Instead, push out mass communications or individually tag relevant users or site teams, alerting them of new trial opportunities, updates, or queries. PROPEL’s threaded chat conversations allow CROs and sites to pose questions, share documents, and provide updates. Real-time feedback from sites, such as if there are too many inclusion/exclusion criteria or more realistic estimates for patient enrollment, can help CROs with sponsor bid defenses. Sites can also ask questions and share documents via the same channels—keeping everyone in the loop throughout the entire clinical trial process.  

With PROPEL, CROs also gain insights into other site organizations already using PROPEL, including two of the largest site networks and the largest site organization in the world. 

Performance Transparency 

 

PROPEL Site Activity Dashboard

When running clinical trials, you need to be able to track and analyze current and historical metrics. This is where PROPEL comes in. 

Tracking current and historical trial metrics with PROPEL’s dashboards and reports can help CROs win more sponsor bid defenses by quantifying past successes and showcasing real-time updates for trials currently running. Key data generated throughout the clinical trial process is automatically stored within PROPEL and can be accessed via custom reports and visualizations whenever needed. Know exactly how a trial progresses from site selection to completion with real-time data capture and analysis. Identify bottlenecks in terms of site responses, patient enrollment, and more so you can step in and provide targeted support where needed.  

Sharing the latest data anytime with stakeholders and sponsors is critical to accelerating cycle times and mitigating bottlenecks and risks.  

Want to learn more? Download the PROPEL sell sheet.  

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

PROPEL

3 Key Differences Between PROPEL and CTMS

March 13, 2023 by

High staff turnover and burnout have been trending topics in the clinical trials industry over the last year. The goal of successful clinical trials is to get new treatments to market as quickly and safely as possible; however, the process from study startup to study completion is lengthy, and staff turnover causes disruption. With the right technology, standard pre-enrollment steps can be streamlined, automated, and accelerated across your site or site network—ensuring business intelligence is neither overlooked nor forgotten as staffing situations change. 

Furthermore, speeding up the pre-enrollment process can help increase diversity in clinical trials by onboarding sites faster, making your organization look more attractive to sponsors and CROs. 

PROPEL vs. CTMS 

A traditional clinical trial management system (CTMS) is designed to manage patient recruitment, scheduling, and study finances. But if you’re only using a CTMS, it can be hard to proficiently track enrollment and site activity, trial opportunities, timing, and performance across your entire clinical trial operations.   

Fig.1 Unique within the clinical trials industry, PROPEL is an all-inclusive pipeline, startup, trial intelligence, and automation system.

Built for clinical trials, PROPEL is uniquely different from a CTMS. On average, site networks save almost 30 hours of time per week and increase revenue by 40% throughout the end-to-end clinical trial process with PROPEL’s improved workflows, study startup automation, and seamless integrations with popular CTMS and other mission-critical systems for end-to-end operational excellence. With PROPEL, information silos are replaced with organization-wide visibility into trial data and operations. While your CTMS is triggered at recruitment or post-enrollment, PROPEL is involved from initial pipeline management all the way through to study completion and analysis.  

1. Study Startup Automation  

PROPEL is a comprehensive solution that optimizes study startup and performance. Unlike a CTMS, our category-defining technology allows you to automate your pipeline of trials and your study startup. This allows users to seamlessly track and update milestones throughout the entire startup process. PROPEL transforms the pre-enrollment and study startup process in addition to providing wrap-around reporting every step of the way.   

2. Advanced Custom Analytics & Reporting (from initial pipeline management to study completion) 

Although CTMS includes metrics such as study enrollment, visit tracking, and protocol deviation logs, they do not include other essential insights that give you a comprehensive view of your organization. With PROPEL, users can leverage additional key metrics such as turnaround timing, study opportunities, and overall study performance reports—enabling you to quickly identify and address bottlenecks to boost startup efficiency and trial performance. PROPEL includes custom dashboards and reports to easily see and share real-time performance metrics by sponsor, CRO, site, indication, and more.  

3. 360-degree View of Your Clinical Trial Operations 

As opposed to a stand-alone CTMS, PROPEL enable sites to store everything related to ongoing and historical trials all in one place. Now, you can attach documents, emails, call logs, and more to individual study records—saving time and eliminating needless email chains, calls, and meetings. Custom tasks, alerts, and real-time threaded chat conversations facilitate cross-functional communication for both central and remote teams. With PROPEL, teams can improve workflows, freeing staff from repetitive tasks and multiple clunky systems so they can focus on winning new opportunities. 

See a full breakdown of how PROPEL compares to a CTMS. 

Seamless Integrations with Industry-Leading CTMS 

PROPEL works in conjunction with your preferred CTMS to provide reporting and analytics across the entire clinical trial process. Data points entered into either system are automatically synchronized across both platforms—cutting out duplicate data entry, boosting efficiency, and decreasing clinical trial cycle times. And because your data is securely stored in one place, drilling down into study and site-specific data and performance insights is simple. 

But PROPEL’s integrations don’t stop at your CTMS. From contact management to email marketing, our open API gives you the power to integrate the tools your team is already using to be successful. Now you can truly have access to all the data and information you need—all in one place.  

From start to finish, PROPEL speeds up the entire clinical trial process, ultimately allowing your organization to respond to more trials and win more of the right awards.  

Already have a CTMS or looking to get one? PROPEL integrates with top CTMS solutions, including RealTime, CRIO, and Advarra’s Clinical Conductor.  

Devana Solutions 

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems. 

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs. 

About Us

Devana Solutions Welcomes Deb Bawcom as Executive Vice President, Program Management

November 3, 2022 by

Devana Solutions is pleased to welcome Deb Bawcom as Executive Vice President, Program Management.

Deb is an accomplished, client-focused software executive with a proven track record of creating high-performing teams from the bottom up with a strong productive culture. She brings years of experience managing end-to-end product and program lifecycles, from innovation to design and delivery, through growth and scale-up phases. Deb has a reputation for successfully guiding challenging change initiatives and for building trusting, lasting connections with customers and colleagues.

Deb joins Devana Solutions with over 25 years of experience in project and risk management in the software, construction, and energy commodities industries. As Executive Vice President, Program Management, Deb will oversee Devana’s product strategy and development, managing product lifecycles and mapping out new features and projects. She will also lead our Product and Solutions Services teams, providing guidance and helping us retain top talent.

“Deb Bawcom’s depth of knowledge in Product Development strategy and, most importantly, execution is a perfect fit for the growth stage Devana Solutions has reached very quickly,” commented Barry Lake, Devana Solutions CEO. “Deb’s skills are going to be critical as we remain on the leading edge of clinical trials industry SaaS innovation.”

Devana Solutions is excited to have Deb join our growing team! With her experience and leadership, we plan to take our product strategy to the next level.

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