Why Your Clinical Research Site Needs More Than a CTMS

Clinical trials require precise management across various domains such as patient recruitment, data collection, regulatory compliance, and stakeholder communication. While Clinical Trial Management Systems (CTMS) have been pivotal in organizing and simplifying many of these aspects for clinical research sites, the complexity of modern clinical research often necessitates a broader array of solutions.  

CTMS platforms are instrumental in managing the logistics of clinical trials. Its primary functions include organizing and tracking study milestones, managing patient recruitment and data, ensuring compliance with regulatory standards, and handling site management and financial aspects of the trials. These systems are crucial for maintaining an organized workflow and ensuring that all trial aspects are conducted according to protocol and within regulatory bounds. However, the landscape of clinical research is continuously evolving, driven by technological advancements, increasing data volumes, and more stringent regulatory requirements. As a result, clinical trials are becoming more complex and diversified, often involving multifaceted data sources, varying patient demographics, and innovative study designs. Accordingly, relying solely on CTMS may fall short of meeting the diverse and expanding needs of modern trials.  

Beyond enrollment and the more limited scope of a CTMS, Devana Solutions’ PROPEL cloud-based platform expands the power of your data and trial administration. From pipeline management and pre-award milestones through to trial completion, PROPEL enables you to standardize, streamline, and automate all of your clinical trial processes. 

Enhanced Data Analytics 

PROPEL indications dashboard

PROPEL Indications Dashboard.

Clinical trials generate vast amounts of data, and leveraging this data effectively can be a game-changer. While a CTMS is proficient at managing enrollment and select operational data, PROPEL adds a layer of advanced analytic capabilities on top. PROPEL’s seamless integrations with the leading CTMS providers eliminate duplicate data entry and offer more robust reporting. See all your data for the entire clinical trial process in one place. From opportunities still in the pipeline to trials in pre- and post-award stages, easily break down your data by trial, site, indication, sponsor, and more – all in real time. 

In combining PROPEL’s analytics with a CTMS, research organizations gain valuable insights into site and overall performance, allowing for data-driven decisions that optimize trial design, recruitment strategies, and resource allocation. Plus, PROPEL’s powerful collaboration features allow you to seamlessly incorporate site feedback and updates into decisions, ultimately improving overall patient experience and trial outcomes. 

Adaptive Trial Management 

In clinical trial management, there is an increasing focus on adaptive trial designs and real-time adjustments. An adaptive design adds flexibility, allowing for certain modifications to be made after a trial is underway. The FDA released guidance on such trial designs in 2019. PROPEL’s agile project management tools and focus on site engagement complement a CTMS by providing a dynamic approach to trial management. With automated study startup workflows, PROPEL allows organizations to standardize and accelerate processes – saving time and money while also providing full visibility into current and next steps.  

Once a trial begins at a site, tracking progress and staying in touch is made easier with PROPEL – allowing both sides to update milestones, share key documents, and respond to questions. As a trial moves through the system, PROPEL captures turnaround timing metrics and performance insights which can be used to identify patterns and make quick adjustments on the fly.  

By integrating PROPEL with a CTMS and empowering sites, research organizations can adapt to emerging challenges, optimize resources, and make informed decisions on site selection and management, ensuring the success of adaptive trial designs. 

Beyond CTMS 

While a CTMS remains an indispensable tool for managing the operational aspects of clinical trials, its potential is maximized when integrated with complementary solutions like PROPEL. Working together, your CTMS and PROPEL provide a holistic view of your entire clinical trial process from start to finish. Manage trials, contacts, documents, and more – all in one place. And PROPEL’s open API also allows you to integrate other tools your team uses such as Outlook, Pardot, and beyond to help manage your customers and win future awards.  

An approach that combines patient-centric technologies, data analytics, regulatory compliance tools, and adaptive trial management systems empowers researchers to navigate the complexities of modern clinical research successfully. By embracing a comprehensive ecosystem of integrated solutions, the clinical trial community can enhance efficiency, improve patient outcomes, and accelerate the development of innovative treatments. 

Devana Solutions 

A RealTime Software Solutions Company, Devana Solutionsis an innovative cloud-based clinical trial software provider that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes.Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

2023 Year in Review

As December winds down, we can officially say that 2023 has been a year of transformative growth and innovation at Devana Solutions! We’ve seen major updates and enhancements in our product offerings, and experienced exciting developments in our business structure. 2023 has been a landmark year, setting new milestones and paving the way for even greater successes to come. 

Products 

This year, we made a dedicated effort to bring several new interface and usability updates across PROPEL and LYNK. Our category-defining software is now more user-friendly and accessible than ever! 

Some of the exciting new features released this year include: 

  • Surveys 
  • Notes 
  • Revenue forecasting 
  • Trial management hub 

 In addition to these new items, we also enhanced several existing features and functions of the platform such as trial tracking, document management, historical enrollment metrics, and more. We plan to continue bringing even more features and refinements to PROPEL and LYNK in the future, so look forward to regular updates throughout 2024. 

Client-Partners 

Customer satisfaction is core to our mission, and we are committed to providing the best-in-class customer experiences. This year, Devana welcomed many new partner-clients to the platform while also experiencing steady growth with existing customers. We are proud to support our partner-clients as they continue to grow and expand their business and site networks across the industry. Such aggressive, sustained growth is only possible with a powerful platform like PROPEL, which provides comprehensive trial management and data analytics for site organizations of all shapes and sizes. We are honored to support them in our shared mission of bringing new and better therapies to patients all over the world.  

Giving Back 

Alongside our continued partnerships with clients, Devana is also pleased to have continued our support of Greater Gift in 2023. As part of their mission to increase awareness of clinical trials and celebrate those who participate in them, Greater Gift works with other non-profit organizations to pay forward the contributions of individuals involved with clinical research to children in need. This year, Devana ramped up our support of Greater Gift with a new process of making a donation for each new client who completes onboarding with PROPEL. With this method, we now support Greater Gift all year long in addition to our annual donation around the holidays honoring of all our current partner-clients. 

Strategic Partnerships 

Last, but certainly not least, we want to highlight our partnership evolution with RealTime Software Solutions. Since Devana’s acquisition by RealTime in July, both companies have been hard at work integrating our teams, products, and services. Our companies are aligned in our commitment to customer service and innovation. We are dedicated to delivering powerful solutions that empower the clinical research industry and further streamline the development of life-changing treatments. We’re thrilled to set a new standard for end-to-end site platforms.  

What Lies Ahead 

As we close the chapter on an extraordinary 2023 and look ahead to 2024, we’re filled with anticipation for the continued evolution of our services, products, and partnerships, all aimed at empowering the clinical research industry. Thank you for being a part of our 2023 journey. Here’s to a new year filled with more milestones, achievements, and shared successes! 

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

Expedite Your Study Startup – A Site Checklist

Study startup and site activation are key to the clinical trial process, but often suffer from delays. It can be a time-consuming undertaking and requires multiple teams and moving parts to successfully begin a trial at the best sites for the protocol. In fact, a recent ACRP survey revealed that study startup was ranked among the top challenges facing clinical research sites. 

While sponsors handle much of the initial study startup process such as protocol development, PROPEL is designed to help site organizations accelerate the aspects that they control. Custom-made for clinical trials, PROPEL offers study startup automation and organized workflows to accelerate the clinical trial process for sites and site networks.  

Sites that have adopted PROPEL see almost 15 hours of time saved per study activation and 40% increased revenue. To assist sites and site networks in meeting targets, we’ve prepared a checklist that simplifies each step with tips to reduce potential delays and accelerate the study startup process. 

Fast-Track Study Startup

PROPEL manages and optimizes every part of the site side of study startup. And with PROPEL, unlike paper or a CTMS, both pre- and post-award milestones can be tracked in the system by central teams or individual sites as trials progress.  

1. Site Selection

Successful trials depend on sourcing the right-fit sites for study opportunities. Sponsors prioritize the identification of site locations with abundant resources, including staff expertise, facilities, and accessibility to the target subject population. 

PRO TIP: To eliminate time spent on identifying sites with the relevant experience and resources, PROPEL’s query feature limits your search to only those sites matching the trial’s specific qualifications and capabilities. Opportunities and site responses are also centralized and tracked all in a single platform, simplifying oversight. 

2. Confidential Disclosure Agreements (CDA)

CDAs are essential to ensuring the protection of sensitive information shared during the early stage of a clinical trial. A sponsor may choose to forward a protocol to the Principal Investigator (PI) for their consideration regarding trial participation. To protect confidential information within the protocol, the sponsor may issue a CDA.  

PRO TIP: Using PROPEL, sites can organize CDAs by attaching them directly to a trial. This allows for easy access and reference. With the inclusion of Master CDAs by the sponsor or CRO, the process becomes even more efficient, enabling quick retrieval and comparison of key information.  

PROPEL also tracks CDA status and completion by site, providing a comprehensive overview of the progress at each research site. This capability allows for effective monitoring of the CDA execution process, ensuring that all necessary parties have completed the required steps.   

3. Feasibility

Sites are tasked with filling out and returning site feasibility questionnaires to aid in the selection process and uncover potential participation opportunities in new studies.  

PRO TIP: PROPEL organizes this process by directly linking feasibility questionnaires to a trial and tracking completion by site. And with PROPEL’s Survey Feature, central teams can also create their own custom surveys and questionnaires, from feasibility and CSAT, to PI onboarding and equipment management. Surveys can be as general or specific as you want and for just about any use case.  

4. Pre-Selection Visit (PSV)

A PSV is a meeting with a sponsor representative to assess if your site is capable and equipped to conduct a specific trial. During this critical step, sites that do not meet the necessary requirements for conducting the trial will be excluded.  

PRO TIP: PROPEL enables sites to monitor PSV progress from requested to completed. For transparency and increased collaboration, users can share updates or missing items with the broader team for more support.  

5. Award Letter

The next stage in the startup process centers around managing awards, particularly if you’re running a site network. An award letter triggers another series of intricate processes that includes reviewing or establishing accounts and providing documentation of deliverables stipulated in award documents.   

PRO TIP: PROPEL uniquely streamlines this process, organizing which sites have been green lit for a study, and which are still working through pre-award milestones.    

6. Contracts & Budgets

Contracts and budgets must be established prior to the initiation of a study at your clinical research site. Beyond managing the various contracts, including CDAs and Clinical Trial Agreements (CTAs), sites are tasked with developing a comprehensive budget outlining all expenses related to conducting a clinical trial. These tasks ensure compliance with regulatory requirements and promote responsible fiscal management for both the PI and the site.  

PRO TIP: Rather than relying on traditional methods for managing this task, PROPEL is an innovative task manager that tracks the contract and budget progress, uploads relevant documents, and communicates updates and revisions. Leveraging PROPEL, sites can experience a reduction of up to 76% in contract and budget turnaround time.   

7. Regulatory

Gathering and sharing essential documents during study startup is another stage where teams commonly face challenges that slow down the process.  

PRO TIP: PROPEL effectively manages crucial regulatory milestones including Institutional Review Board (IRB) submissions, Informed Consent Form (ICF) preparations, and Site Initiation Visit (SIV) arrangements.  

With PROPEL, sites can track completion dates for each milestone, allowing for a clear overview of progress and ensuring timely follow-ups when necessary. Sites can seamlessly upload and organize pertinent documents, creating a centralized repository that simplifies accessibility and enhances regulatory compliance. The system also facilitates seamless communication and collaboration through chat conversation threads that enable efficient information sharing. 

Optimize Operations

PROPEL Enrollment Dashboard.

Once study startup is complete and the trial begins running at a site, PROPEL’s seamless integrations with leading CTMS such as RealTime, CRIO, and Clinical Conductor take over to track patient recruitment and enrollment. After the trial is completed, PROPEL further provides holistic trial performance metrics for site activities, enrollment, indications, and more.   

With full oversight into real-time trial milestones and site activity, central teams can leverage key startup metrics and trial performance reports to identify bottlenecks – allowing them to quickly act to help struggling sites.    

Key Benefits: 

  • Consolidate all your trial data, documents, and communication in one place. 
  • Keep central team members and site-based staff on the same page with powerful collaboration tools, eliminating needless emails, phone calls, and meetings inquiring about trial stages or updates.  
  • Centralize oversight of how trials are progressing.  
  • Share documents, tag users, and set custom alerts and reminders to keep tasks on track.  
  • By eliminating repetitive tasks and accelerating standard workflows with PROPEL, staff can spend more time on specialized tasks and patient-centric duties. Discover why the industry’s leading site networks have already adopted PROPEL. Startup up more studies faster and become a more competitive site organization with PROPEL.  

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.   

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

Speed Up Your Research Site Organization’s Turnaround Times 

Regardless of size and type, clinical research site organizations compete for trial opportunities from CROs and sponsors. There are many factors that can make a site stand out amongst the crowd, but turnaround times for key items may be one of the larger deciding factors. CROs and sponsors want to get trials up and running as quickly as possible and demonstrating that your organization has a history of turning things around quickly can make you stand out.

Designed specifically for the clinical trial industry, PROPEL accelerates workflows and automatically captures and records turnaround timing and performance metrics along the way.

Accelerated Workflows 

Speed matters in clinical trials. That’s why PROPEL accelerates every step of the clinical trial process – from pipeline management to study startup and beyond. Optimize execution with standardized processes that offer full visibility into current and next steps across your organization, saving time and reducing the risk of things slipping through the cracks or getting delayed.  

Once a trial begins enrollment, it’s hard to speed things up. That’s why it’s important to accelerate those tasks which can be sped up, saving time and manpower for other critical areas of focus such as patient recruitment and enrollment. Designed to streamline every process possible, PROPEL eliminates many repetitive tasks, including data entry into a myriad of systems or sending countless emails to update sites. Instead, PROPEL’s seamless integrations allow you to enter data only once, while real-time collaboration tools foster easy communication with sites. Tracking trial milestones is also made easier, allowing sites and central teams alike to update progress, share key documents, and alert others to any roadblocks or questions.  

And, as trials move through the system, PROPEL automatically tracks turnaround times for activities such as business development, study startup, site-based milestones, and moreallowing you to see patterns and make informed decisions.  

Process and Performance Transparency 

PROPEL Site Activity Dashboard 

Data transparency is critical to effective clinical trial management. PROPEL was engineered with proprietary algorithms that automatically capture hundreds of process and performance metrics by indication, site, PI, trial, and more. In fact, every data point within PROPEL is reportable – allowing users to create custom dashboards and reports to analyze and share with key stakeholders.  

PROPEL’s cloud-based platform allows central teams to collaborate with site-based study teams in real time. Gain insight into your entire organization’s trial process and data from start to finish as it happens, allowing you to drive buy-in and accountability across the board. Effortlessly monitor the latest metrics on trial status, site activity, patient enrollment, and more – allowing central team members to take swift action based on the most up-to-date site activities and enrollment data, leading to faster decision-making and improved trial outcomes. This data can then improve the overall trial process by matching the right sites and investigators with the trials that best suit their capabilities and location. Once the proper teams are aligned, you’ll experience an increase in trial performance, reducing cycle times and allowing you to better predict future performance. 

Improve turnaround times and stand out to CROs and sponsors with PROPEL’s powerful workflow improvements and data analytics. Easily show both real-time and historic reports based on site activity, enrollment, indications, and more – helping win more trials that suit your organization’s strengths.  

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

Accelerate the Clinical Trial Process

Clinical trials are essential for advancing medical research and bringing new treatments to patients. However, the complexity involved in organizing and managing these trials can often result in delays and inefficiencies. To overcome these challenges and accelerate the clinical trial process, it is crucial to focus on streamlining efficiency and collaboration among the multiple teams and tools involved.

Purpose-built specifically for the clinical trial industry, PROPEL empowers organizations to manage the entire clinical trial process easily and efficiently – from pipeline and study startup through trial completion and analysis.

Pipeline Management 

PROPEL offers a robust platform for pipeline management, allowing Business Development team members to easily input and track new trial opportunities from both CROs and sponsors. By logging calls and emails related to these opportunities, PROPEL provides a comprehensive overview of touchpoints and progress. This not only streamlines the process but also improves visibility for leadership and other team members. 

With PROPEL’s powerful dashboards and data management, users can quickly create custom reports and data visualizations to share with key stakeholders. Easily break down past and current trial statistics by indication, site, investigator, and beyond. This powerful data analysis can help your organization win more trial opportunities by showing both historic successes and real-time insights into currently running trials.  

Site Selection and Feasibility 

Selecting the correct sites for any given trial is an important step of the process. You want to ensure the best possible outcome in terms of enrollment, timing, and overall results. PROPEL’s precision query feature allows you to select the most appropriate sites based on both site and investigator criteria, including capabilities, equipment, therapeutic specialties, and more. Once the best sites have been selected, you can send the trial opportunity directly within the platform and receive real-time responses in return. PROPEL’s threaded chat conversations allow central and site-based teams to correspond back and forth – eliminating the need for follow-up calls or emails to field questions and share documents. As sites respond to opportunities and begin the pre-award process, PROPEL automatically records their responses and turnaround timing metrics.  

PROPEL Pre-Award Trialstones 

As the pre-award process begins, PROPEL tracks site milestones as they progress through the stages. Using PROPEL’s Survey Feature, Feasibility team members can create and distribute pre-feasibility and other types of surveys to sites. Once sent, they have real-time visibility into who has completed a survey, who hasn’t, and those who stopped midway. Monitor responses and send custom reminder alerts to prompt sites to complete open surveys. Based on responses, trials can continue to progress at the most suitable sites. 

Study Startup 

Once a trial is awarded to a site, PROPEL makes it easy to follow their progress with improved trial management and monitoring. Track site activity and key post-award milestones including contract, budget, and regulatory stages as sites progress through the study startup process. Central team members can assign custom tasks and alerts to specific users to keep things moving smoothly whenever they see a slowdown or bottleneck.  

To reduce headaches and improve workflow, PROPEL keeps all trial-related documents and communication in one place. Documents such as budget and protocol amendments can be attached to specific trials or site activity records, and central team members can send out updates and alerts directly within the system. Real-time collaboration between central operations and site-based staff is made easy using PROPEL’s chat feed or linked email correspondence. Keep everyone in the loop on the latest updates while also making communication trackable and reportable.  

Screening and Enrollment 

PROPEL Enrollment Dashboard 

Upon site activation and the beginning of patient enrollment, PROPEL continues to track progress by integrating with the leading CTMS solutions to monitor site enrollment. PROPEL works in conjunction with your preferred CTMS to eliminate duplicate data entry and provide total trial oversight. Operations and Enrollment team members can monitor enrollment progress across all sites and trials in real time to see which are enrolling successfully and which are struggling. And unlike using a CTMS alone, PROPEL allows you to drill down into specific metrics with powerful reporting by trial, site, or organization. 

Performance Insights 

Throughout the clinical trial process, PROPEL captures real-time metrics every step of the way, providing full-cycle, wrap-around performance insights and data analytics. Using customizable reports and dashboards, users gain powerful insights into turnaround timing, enrollment progress, and overall performance.  

After a trial is completed, PROPEL enables central operations and leadership teams to dig into past performance to help with future projections and predictions. Report on historical enrollment performance segmented by indication, contract percentage, and other trial characteristics. Use these insights to make future decisions during site selection and share them with CROs and sponsors to help win more trial opportunities.   

Experience time and cost savings, improved efficiency, increased productivity, and full performance transparency throughout the entire clinical trial process with PROPEL. Schedule a personalized demo today to learn how your organization can streamline processes and secure more of the right opportunities.

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

Devana Solutions Acquired by RealTime Software Solutions

RealTime Software Solutions, LLC, a leading provider of cloud-based software solutions for the clinical research industry, is excited to announce its acquisition of Devana Solutions, LLC, an innovative SaaS provider specializing in clinical trial workflow and analytics solutions. This strategic move delivers the most comprehensive and advanced end-to-end site platform available to the market.

By integrating Devana’s solutions into RealTime’s Site Operations Management System (SOMS), clinical research organizations will gain access to an unparalleled suite of capabilities that bridge centralized operations with site-based clinical teams. The combination of these solutions establishes seamless connectivity between Devana’s industry-leading business development and data analytics platform and RealTime’s fully integrated suite of products that includes CTMS, eRegulatory solutions, eSource, eConsent, Payments, Texting solutions, the MyStudyManager Participant Portal and other eClinical solutions and services.

“Devana’s platform perfectly complements our already robust suite of clinical trial software solutions,” said Stephen Johnson, CEO of RealTime.  “Devana has been a trusted partner since 2018, offering CTMS-integrated study startup and pipeline administration capabilities that streamline data collection by eliminating the need to input critical study information into separate systems.”

Originally designed to address the operational gap before participant recruitment, screening and CTMS-managed clinical workflows, Devana’s PROPEL products automate pipeline management and trial startup workflows while capturing timing and performance metrics for analysis and action. By connecting centralized research professionals with decentralized site-based clinicians, Devana’s platform enhances efficiency in site network operations. PROPEL has garnered significant adoption by the leading site-focused research organizations in the world.

“RealTime recognized the opportunity to integrate our complementary technologies and improve the clinical trial process when Devana Solutions was just launching,” said Barry Lake, CEO and Co-Founder of Devana. “Our customers and study participants are the real winners today, as the Devana and RealTime cultures are completely aligned and dedicated to supporting our customers’ efforts to expedite therapeutic advancements for study participants.”

With this acquisition, RealTime Software Solutions reinforces its commitment to delivering innovative solutions that empower the clinical research industry and further streamline the development of life-changing treatments. The combined expertise and capabilities of RealTime and Devana will propel the industry forward and set a new standard for end-to-end site platforms.

About RealTime

RealTime Software Solutions, LLC provides innovative software solutions for clinical research sites, site networks, sponsors and CROs to manage complex clinical research processes with powerful, user-friendly interfaces that are revolutionizing how research gets done. The company’s products include Clinical Trial Management System (CTMS), eRegulatory document management (eDOCS), electronic data capture for source documents (eSOURCE), participant payments (SitePAY/GlobalPAY), participant engagement solutions (TEXT, eCONSENT and Participant Portal) and Complion eISF. To learn more, visit the company’s website at www.realtime-ctms.com.

About Devana

Devana Solutions, LLC is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and site-based clinicians serving patients in diverse communities. Its platform bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trial systems. Learn more at www.devanasolutions.com.

Optimize Clinical Trials with Automated Workflows and Data Analytics

In a world that has become increasingly focused on the capabilities of artificial intelligence (AI), it’s hard to imagine a future without most industries being impacted. But while an AI for every niche business need may still be in the future, advanced technologies offering increased efficiency, quality, and time and cost savings are already here. 

Designed specifically for the clinical trials industry, PROPEL’s category-defining technology provides automated workflows and advanced data analytics throughout the entire clinical trial process. 

Automated Workflows 

PROPEL is a cloud-based technology that helps research organizations save time and money through automating clinical trial workflows from initial study lead to trial completion. Providing a single platform for securely storing and managing all your clinical trial data, PROPEL offers full visibility into workflows and next steps across your organization – saving time and reducing risk. With PROPEL, you can accelerate pre-award milestone completion with automated queries, real-time chat threads, and smart workflows. Plus, create and assign custom tasks and alerts to keep things from slipping through the cracks. 

Some aspects of clinical trials are harder to speed up than others. Screening and recruiting patients often takes the longest, requiring more manpower and effort. By accelerating the tasks you can speed up, you can save time for more labor-intensive tasks. PROPEL’s streamlined platform eliminates many repetitive tasks, including data entry into multiple systems and countless calls and emails used to query and update sites. For example, PROPEL’s Outlook integration provides AI-enhanced automatic email capture and attachment, linking relevant information and documentation to an associated trial.  

A single shared system for all data, documents, and communication, PROPEL is the core to any clinical trial tech stack. 

Advanced Data Analytics 

PROPEL provides organizations with the ability to analyze trial and site performance data in real time, allowing you to choose top performing sites and investigators for your study. View full study pipelines and trial stages across all your sites, enabling you to compare progress and take action on any bottlenecks. Quickly make informed decisions based on accurate, timely data.  

PROPEL homepage and Business Development Dashboard.

With access to both real-time and historical data and the ability to analyze and visualize it automatically with custom dashboards and reports, you’ll gain powerful insights into potential outcomes of current and future trials. Right away, you’ll be able to establish benchmarks to measure efficiency, timing metrics, and overall improvement. See patterns appear within the industry and your own organization, allowing you to capitalize on trends and areas of increased demand.  

Seamless integrations with CTMS and other key systems provide you with holistic views into your entire clinical trial process, saving you time and money and increasing your chances of a successful outcome. As trials progress and updates happen across the system, PROPEL automatically captures timing metrics generated on the platform or via integration, providing leadership and study teams with real-time data they can take immediate action on. 

By eliminating repetitive tasks, streamlining workflows, and providing enhanced data analysis, more time can be spent by staff on specialized tasks and patient-centric duties. The end goal of any clinical trial is to get new and better treatments to market faster, and PROPEL’s automations and optimizations can help you get there.  

Don’t wait, schedule a demo and start accelerating your clinical trial processes today! 

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

Gain Crucial Trial Oversight with Clinical Trial Software for AMCs

By design, clinical trials are a long and complicated process involving a seemingly endless number of moving parts. It can be difficult to manage everything effectively, especially with the rise of decentralized study teams and more complex trial designs and protocols. For Academic Medical Centers (AMCs) in particular, project management across the entire clinical trial process often proves to be a time-intensive challenge.  

Devana Solutions’ category-defining PROPEL technology offers real-time oversight into trial status, custom integrations, and powerful collaboration tools. Serving as the central hub in any given clinical trial tech stack, PROPEL combines all the key data in one place—providing AMCs with total performance transparency, automated workflows, and reduced workloads overall.  

Project Management and Trial Oversight 

PROPEL Contract % by Trial Report

PROPEL is a powerful project management tool that enables teams to establish improved workflows throughout the entire clinical trial process. Promote buy-in and accountability with transparency into trial status, outstanding tasks, enrollment goals, and performance expectations both organization-wide and for each individual study team. View at a glance which trials are proceeding on schedule, and which are not – allowing for timely interventions to get you back on track.   

With PROPEL, AMCs can track enrollment, activity, timing, and performance based on trial, study team, sponsor, and more. Create customized dashboards and reports using real-time data for powerful metrics and improved trial management. With oversight into every aspect of clinical trials in the system, PROPEL makes it easy for teams to give guidance and resources where needed.   

Study teams also gain visibility and accountability into the study startup progress, enrollment performance goals, and overall trial status. PROPEL allows them to respond to notifications of the latest trial opportunities, along with other task alerts tied to specific trials. Threaded chat conversations streamline communication and allow for real-time collaboration and document sharing. Connect teams no matter their location with PROPEL.  

Seamless Integrations 

With the wide array of disjointed technology such as CTMS, IRB, contracts and budgets, grant management, and more, PROPEL’s open API gives AMCs the power to seamlessly integrate with the tools their team is already using. Integrations with mission-critical systems allow data to flow and synchronize across all platforms, providing powerful oversight for central research teams. Paired with PROPEL’s custom dashboards and reports, cross-platform data can be easily shared with key stakeholders anytime. 

Acting as the hub of the clinical trial tech stack, PROPEL’s custom integrations bring together all the clinical trial data from IRB systems, contract and budget programs, regulatory systems, and beyond—all in one place. By tying together disparate systems in one centralized and easy-to-use platform, AMCs can eliminate duplicate data entry and boost trial cycle times.  

Want to learn more? Download the PROPEL sell sheet 

Devana Solutions  

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems.  

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs.  

3 Key Differences Between PROPEL and CTMS

High staff turnover and burnout have been trending topics in the clinical trials industry over the last year. The goal of successful clinical trials is to get new treatments to market as quickly and safely as possible; however, the process from study startup to study completion is lengthy, and staff turnover causes disruption. With the right technology, standard pre-enrollment steps can be streamlined, automated, and accelerated across your site or site network—ensuring business intelligence is neither overlooked nor forgotten as staffing situations change. 

Furthermore, speeding up the pre-enrollment process can help increase diversity in clinical trials by onboarding sites faster, making your organization look more attractive to sponsors and CROs. 

PROPEL vs. CTMS 

A traditional clinical trial management system (CTMS) is designed to manage patient recruitment, scheduling, and study finances. But if you’re only using a CTMS, it can be hard to proficiently track enrollment and site activity, trial opportunities, timing, and performance across your entire clinical trial operations.   

Fig.1 Unique within the clinical trials industry, PROPEL is an all-inclusive pipeline, startup, trial intelligence, and automation system.

Built for clinical trials, PROPEL is uniquely different from a CTMS. On average, site networks save almost 30 hours of time per week and increase revenue by 40% throughout the end-to-end clinical trial process with PROPEL’s improved workflows, study startup automation, and seamless integrations with popular CTMS and other mission-critical systems for end-to-end operational excellence. With PROPEL, information silos are replaced with organization-wide visibility into trial data and operations. While your CTMS is triggered at recruitment or post-enrollment, PROPEL is involved from initial pipeline management all the way through to study completion and analysis.  

1. Study Startup Automation  

PROPEL is a comprehensive solution that optimizes study startup and performance. Unlike a CTMS, our category-defining technology allows you to automate your pipeline of trials and your study startup. This allows users to seamlessly track and update milestones throughout the entire startup process. PROPEL transforms the pre-enrollment and study startup process in addition to providing wrap-around reporting every step of the way.   

2. Advanced Custom Analytics & Reporting (from initial pipeline management to study completion) 

Although CTMS includes metrics such as study enrollment, visit tracking, and protocol deviation logs, they do not include other essential insights that give you a comprehensive view of your organization. With PROPEL, users can leverage additional key metrics such as turnaround timing, study opportunities, and overall study performance reports—enabling you to quickly identify and address bottlenecks to boost startup efficiency and trial performance. PROPEL includes custom dashboards and reports to easily see and share real-time performance metrics by sponsor, CRO, site, indication, and more.  

3. 360-degree View of Your Clinical Trial Operations 

As opposed to a stand-alone CTMS, PROPEL enable sites to store everything related to ongoing and historical trials all in one place. Now, you can attach documents, emails, call logs, and more to individual study records—saving time and eliminating needless email chains, calls, and meetings. Custom tasks, alerts, and real-time threaded chat conversations facilitate cross-functional communication for both central and remote teams. With PROPEL, teams can improve workflows, freeing staff from repetitive tasks and multiple clunky systems so they can focus on winning new opportunities. 

See a full breakdown of how PROPEL compares to a CTMS. 

Seamless Integrations with Industry-Leading CTMS 

PROPEL works in conjunction with your preferred CTMS to provide reporting and analytics across the entire clinical trial process. Data points entered into either system are automatically synchronized across both platforms—cutting out duplicate data entry, boosting efficiency, and decreasing clinical trial cycle times. And because your data is securely stored in one place, drilling down into study and site-specific data and performance insights is simple. 

But PROPEL’s integrations don’t stop at your CTMS. From contact management to email marketing, our open API gives you the power to integrate the tools your team is already using to be successful. Now you can truly have access to all the data and information you need—all in one place.  

From start to finish, PROPEL speeds up the entire clinical trial process, ultimately allowing your organization to respond to more trials and win more of the right awards.  

Already have a CTMS or looking to get one? PROPEL integrates with top CTMS solutions, including RealTime, CRIO, and Advarra’s Clinical Conductor.  

Devana Solutions 

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Devana Solutions even bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trials systems. 

Let us show you in more detail what Better Data, Better Decisions, Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs. 

Announcing LYNK UP, a New Clinical Trial Software Solution from Devana Solutions

Devana Solutions is pleased to announce LYNK UP, a new clinical trial software designed for single and emerging research sites. This new product provides research site operations with powerful data visualization and pipeline management capabilities, improving efficiencies, and empowering them to win more trials. 

Devana Solutions is a category-defining clinical trial software company known for providing best-in-class reporting, data visualizations, and dashboards, empowering users with efficient tools for managing opportunities, study startup, trials, documents, tasks, and contacts. Designed specifically for emerging research organizations, LYNK UP is scaled appropriately and offers practical, easy-to-use features. The new software provides transparency into trial status, outstanding tasks, patient enrollment goals, and performance expectations organization-wide. 

“Given the consolidation of research sites into networks that’s been gathering steam, it’s easy to forget that the single, stand-alone research site or sites embedded in a physician practice group make up most of the estimated 10,000 U.S. investigative sites,” said Barry Lake, Devana’s CEO and Co-Founder. “We have not forgotten these emerging research sites and LYNK UP allows them to save time, increase staff productivity, and grow their research volume with a similar category-defining pipeline management, trial startup automation, and metrics capture and analysis technology that is powering the major Site Networks and Integrated Research Organizations.” 

LYNK UP offers a user-friendly and secure solution, enabling site organizations to optimize their clinical trial process, manage their pipeline, and accelerate study startup workflows through intelligent automation. Tracking, sharing, and analyzing performance data in real-time across all trials enables users to make more informed decisions and increase the likelihood of successful clinical trial outcomes. LYNK UP also makes it easy to generate meaningful reporting and metrics for sponsors and CROs, helping organizations win more trial opportunities. 

A one-stop shop for study startup workflow automation and trial monitoring, LYNK UP is designed for clinical trial professionals who wish to transform, streamline, and enhance their operations and capabilities. 

Devana Solutions 

Devana Solutions is an innovative cloud-based clinical trial software company that supports real-time collaboration between central research operations professionals and decentralized clinicians serving patients in diverse communities. Our platform bridges the technology access and data divide by seamlessly and securely connecting decentralized researchers to other mission-critical clinical trial systems. 

Let us show you in more detail what Better Data, Better Decisions, and Better Outcomes could do for your clinical trial processes. Book a demo with Devana Solutions today to learn about our cloud-based data analytics clinical trial software for the clinical trials industry that integrates seamlessly with CTMS and other key systems to keep success in the crosshairs. 

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